Job Title: Administration staff cum Receptionist

Department/Group: A&A/HR-Admin Team

Location: Dist.1, Hochiminh City

Job Description

ROLE AND RESPONSIBILITIES

1. RECEPTIONIST ROLE:

• Answer phone, Welcome guest, Prepare drinking water, Take note complaints of customers.
• Manage mail in – mail out: receive mail in and send to staff, contact to vendor to send mail out.

2. GENERAL ADMINISTRATION ROLE:

• Office facilities: control/ follow up schedule and make payment for:

• Stationery/Name card/ Staff card/ Envelop
• Pantry/Drinking water/Tree decoration: order and follow up schedule
• Control Mobile/internet fee/electricity + make Mobile list
• Office maintenance and renovation (if any)
• Rental apartment/ office/ cleaner: contract & payment

• Manage Office 3S
• Bookings for company: follow up schedule, control expenses and make payment for:

• Booking Air ticket/hotel for staff
• Booking and managing Company car/rental car
• Booking restaurant/hall according to company schedule
• Manage meeting room schedule: check/approve and follow up MTG rooms
• Parking space registration/cancellation for newcomers/resigned staff
• Taxi card registration/cancellation for newcomers/resigned staff.

• Office documents: manage and follow up

• Visa, passport, work permit, notarization of legal documents, update changes of IC with Tax Dept.
• Manage stamp, follow up contract, legal documents

• Proposal, claim expenses & other admin jobs for GD and GM
• Monthly payment of Administration: control expenses and make payment on system.
• Other assigned by head/supervisor

QUALIFICATIONS AND EDUCATION REQUIREMENTS

• University Graduation – BA at least.
• English: proficiency level, especially Listening – Speaking (must)
• Preferable: Administration background

PREFERRED SKILLS

• Experience in General Admin: from 1 years and over
• Time management
• Excel Skill
• Problem solving

ADDITIONAL NOTES

• Good looking
• Female
• Personality: clever, smart, carefully, willing to do attitude
• Able to prioritize and multi-task
• Ability to succeed in a high-pressured, fast paced environment

For more information please contact our consultant:

Ms Phuong

•  02839154343 ext 113
•  phuong.nguyen@firstrecruitment-asia.com

Ms Susan

•  02839154343 ext 111
•  susan.ho@firstrecruitment-asia.com